Fundraising

Giving back to our Members...

Like all community-run groups, we need to conduct fundraising activities to pay for much of what we do. We also want to encourage families to participate in fundraising activities, and reward the families who put in extra effort to support the Group. In order to pay for what the Group does, the Group has a fundraising target, and those families actively participating in helping the Group hit this target earn Baysie Points. Once we hit the fundraising target, all fundraising over and above that target gets divided between the fundraising families as credit, to be used against major events. This credit is held by the Group, until it is spent, or until the family leaves the Group (whereupon that family's credit is returned to the pot for re-distribution).

This split of excess fundraising is based pro-rata on the amount of Baysie Points earned, so there isn't a consistent conversion ratio.

For those families who find themselves unable to participate in fundraising activities, we charge a fundraising levy. In order to have this levy waived, a family need earn only 6 Baysie Point (which typically works out to three fundraising shifts across the term).

Containers for Change

Bayswater Sea Scouts are participating in the Containers for Change Program. When you drop off your items to a collection centre you can quote our scheme number C10397547. This will ensure that funds are deposited into the Bayswater Sea Scout Group account. If you take the items to one of the four Scouts WA recycling centres, Scouts WA also earns an additional 6c per item (on top of the 10c to the Group). More info can be found at https://scoutswa.com.au/scoutswarecycling/.

Frequently Asked Questions (and Answers)

Here are some of the frequently asked questions and answers about our fundraising activities.

What if we don’t hit the fundraising target? Isn’t that unfair on the all the families who do participate?

No. If we don't hit our target, points carry over into the next fundraising period. To try to make sure we hit the fundraising targets, we have made them realistic and achievable. We have also re-balanced the targets to better align with typical fundraising revenue; we normally raise less money in terms 3 and 4, so have a lower target in that half of the year (making it much more likely that we’ll comfortably exceed targets in both halves of the year).

What’s the incentive for families with younger kids, or families who aren’t sending kids to major events?

The credit each family earns is held by the Group until you spend it, and doesn’t expire. If you raise credit when they’re a Joey, you can spend it when they’re a Scout. This fundraising scheme was borne from the targeted Australian Jamboree 2016 fundraising effort, so this credit was originally intended to be used for Jamboree. Now that we have revised the system to be used for general Group fundraising, we’ve broadened the definition of “Major Event” to include the other, smaller events.

What sorts of events can I use Baysie Points credit to pay for?

Funds credited to your family can be used towards a variety of events, including:

Jamborees, Ventures, and Moots (Scouts, Venturers, and Rovers)
Enduro (Cubs)
District Camps (Joeys, Cubs, Scouts, and Venturers)
Group Camp (All Sections)
Other events and activities approved by the Group Leader

Can my kids participate in Fundraising with me?

Most of the time, Yes. We’re a family-centred organisation, and most of our fundraising activities are designed to involve both parents and kids. Kids also earn the same number of points as Adults for many activities, so taking the kids to get involved in fundraising (in their uniform) will double your points. Just make sure to check each Fundraising activity for participant age-limits.

Why do we have to hit a fundraising target first?

The primary purpose of the fundraising is to purchase new equipment for the Group. In order to allow the Committee to plan budgets and cash flow, this revenue needs to be a predictable value.

Does all fundraising earn the same number of Baysie Points?

No. Most fundraising activities earn 2 points per person, to give families the best opportunity to avoid paying the fundraising levy. Several activities (such as set-up and pack-down) earn more points, in recognition of the extra effort they require.

How do I turn Baysie Points into $?

Throughout the year, the Fundraising Committee coordinates various fundraising activities, and collates records of attendance at such. Attendance is tallied, with Baysie Points counted per family (the tally is usually published at the end of each term, and posted on the noticeboard in the Hall). Twice a year, fundraising revenue is counted against the target. Everything over and above the fundraising target for the semester is allocated pro-rata back to families, based on Baysie Points earned. Because this is a pro-rata allocation, there isn’t a flat conversion rate, but the more fundraising you participate in, the bigger the share of excess fundraising your family gets credited from the total pot.

Fundraising Events aren't my thing. How else can I support the group and earn Baysie Points?

There are several ways you can help the Group, if Fundraising isn’t your thing:

Consider becoming a Leader – it’s not that much work when you’re part of a team, and it’s a huge amount of fun!
Volunteer for the Support Committee or the Fundraising Committee – these are the teams that coordinate all of the business-side of running the group.
Volunteer to help maintain the hall or the equipment – the boating and camping gear is prone to wear and tear when being used by the kids, but we still need to keep things in good, safe, working condition.

If any of these pique your interest, or you think you can assist the Group in another way, please contact with the Group Leader or any of the Leaders.

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